Federal Law > Handbooks - Policies > Paid Time Off (PTO) Policy (Sample 2)

Paid Time Off (PTO) Policy (Sample 2)

 

PAID TIME OFF (PTO) POLICY

 

Our Company's Paid Time Off (PTO) Program allows you more flexibility to use your paid time away from your job to meet your personal needs. You will accrue a certain amount of PTO each pay period and it is up to you to determine how you will use it - for vacation, care of dependents, illness or personal business.

 

[PTO does not include Our Company's 10 designated paid holidays each year, jury duty or bereavement leave.]

 

You are eligible to receive PTO if you are a regular full- or part-time employee scheduled to work at least 20 hours per week.  Part-time employees accrue PTO on a prorated basis, depending on the number of hours worked.

 

The amount of PTO you accrue each year is based on your tenure with Our Company, as shown in the schedule below:

 

Yrs of Service

Accrual Rate/Pay Period

Accrual Rate/Year (days)

Max Annual Carryover (Hours

0-3

5

15

30

4-7

6.67

20

40

8-14

8.34

25

50

15+

10.00

30

60

 

You start accruing PTO on your first day of employment. You do not accrue PTO while you are on leave of absence from Our Company.

 

Carryover of PTO

 

You may carry over unused PTO from one year to the next, but the amount you can carry over is capped at twice your annual accrual rate. Once you reach this cap, you will not accumulate any more PTO until you use some of the accumulated time and drop below the cap.

 

Scheduling and Taking PTO

 

If you are a non-exempt employee, you may take PTO in increments of one hour or more.  If you are an exempt employee, you must take PTO in increments of not less than four hours.

 

All PTO must be scheduled in advance and approved by your supervisor except in cases of sudden illness or emergency.  This allows your supervisor to make sure that your position has proper coverage in your absence.

 

Tracking PTO

 

You must record all PTO time used on Our Company's Time Sheet.  For legal compliance reasons, we are required to track absences for illness, work related illness or injury and attendance at school related activities.

 

Termination and PTO

 

Terminating employees will be paid for all accrued but unused PTO when they leave Our Company.  This includes PTO that was carried over.

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